Videoconference links per course

How to attach a link

On a lesson or an event, the Videoconference link field accepts a URL. For a lesson, you enter it in the classroom selection window. Once set, the timetable displays the link with a icon; the link opens in a new tab.

The link appears:

• in the student and teacher portal on the lesson,
• in the iCal export through the conference or URL properties when the link is present,
• in the JSON API.

Remote or hybrid courses

The lesson's Modality field describes its format: In person, Remote, Hybrid or Self study. You set it in the same window as the classroom and the videoconference link.

For a fully remote course, choose the Remote modality, enter the videoconference link and do not force a physical classroom if the course does not use one. For a hybrid course (in-person + videoconference in parallel), choose Hybrid, keep the physical classroom and enter the link as well.

Permanent links vs per-lesson links

Depending on your videoconference tool:

• Permanent link — personal Zoom room, recurring Teams meeting. The same link is used for all the lessons of a course. Enter it once on the course (all its lessons inherit it), or directly on the class to apply a default link to all its lessons.
• Per-lesson link — each lesson has its own URL, entered on the lesson (in the same window as the classroom). Reserve this case for lessons whose link changes every time (a Zoom meeting generated on the fly, for example).

Security

A few good practices:

• No public link on sensitive courses — for a private course or a proctored exam, configure the videoconference room with authenticated access (not direct-link access).
• Link in iCal — the iCal feed can be read by anyone who has the share link. A videoconference link placed on the lesson is therefore distributed through iCal — check that this is what you want.
• Renewal — if a permanent link is compromised, renew it on the Zoom / Teams side and propagate the update in Omniscol (the course or the class, not each lesson).