Users and roles

User administration brings together the accounts that can log in to Omniscol. The main views are administrators, teachers, students and, if the Staffing module is active, the staff.

Main roles

A user can hold several roles at once. The menu then displays the modules corresponding to all of their rights.

The technical role share exists for certain signed links. It is not a standard user account: it opens a specific scope, often read-only, from a sharing URL.

Available screens

• Administrators: administrator accounts.
• Staff: the school's staff (if the module is active).
• Teachers: teachers and instructors.
• Students: students, pupils or learners depending on the school's vocabulary.
• All users: consolidated view of all accounts.

Common fields

The user form manages, among other things:

• first name, last name and gender;
• date of birth;
• email and phone;
• external identifier / registration number;
• login, generated according to the account settings;
• roles;
• comment.

Additional fields appear depending on the role: service hours, subjects and external status for teachers; placements in classes and groups for students; service settings for the staff.

List actions

Depending on the selected role, the screen offers:

• Import data for bulk import or modification;
• Invite user to send invitations;
• Change password to set passwords;
• Send email to send a message;
• Assign to a class and Groups for students.

The visible actions depend on the available APIs, the account type and the rights of the logged-in user.

Sharing links

Public links and signed shares do not necessarily involve creating a user account. Timetable web links are read-only; some targeted links can nevertheless allow a limited action, for example entering a teacher's availability until an expiration date.