How does Omniscol work?

Omniscol automatically generates an optimized schedule while considering the institution’s constraints (teacher availability, rooms, classes, etc.). It also offers full manual management with a multi-filter view (by class, teacher, room) and different display modes (weekly, monthly).

Can a schedule be modified after creation?

Yes, it is possible to make occasional changes after the initial generation. Updates can be made manually with checks to avoid conflicts.

Why is Omniscol the best scheduling software?

100% online : Accessible anywhere, no installation required. Ultra-powerful generator : Quickly creates optimized timetables. Intuitive user experience : Smooth, fast, and ergonomic interface. Total flexibility : Suitable for all types of timetables (weekly, cycle, calendar). Excellent constraint management : Automatic conflict detection and resolution. Full internationalization : Available in multiple languages. Advanced export and API capabilities : Data accessible and usable in real time. Online availability collection : Saves time in scheduling. Responsive support and expert guidance : Fast and efficient assistance for users.

For which institutions is Omniscol suitable?

Omniscol is suitable for primary schools, secondary schools, high schools, higher education institutions, and adult training centers. Any institution that operates with timetables, subjects, teachers and student groups.

Is Omniscol suitable for all types of timetables?

Yes, Omniscol supports three main types of timetables: * Weekly: based on a repeated week pattern (common in K-12 and sometimes in higher education). * Cycle: timetable over an arbitrary number of days (used in North America). * Calendar: scheduling courses on specific dates without repetition (common in higher education). All these models can be generated automatically.

Is Omniscol compatible with our existing system?

Yes, it has APIs and import/export formats to integrate with other software.

Does Omniscol work on tablets or mobile devices?

Yes, Omniscol is a 100% SaaS solution accessible from any device with a web browser.

Can Omniscol manage complex timetables?

Yes, the software is designed to adapt to the most complex constraints, including advanced group management, lesson hour concatenation, class alignment, and multiple availability of teachers and rooms.

What types of constraints can be configured?

Teacher availability, fixed or flexible rooms, priorities, alignments, concatenation, specific days, variable lesson duration, etc.

How does Omniscol optimize a timetable?

The algorithm minimizes timetable gaps, balances the workload of teachers and students, distributes subjects evenly, and respects the institution's preferences.

Can Omniscol check the validity of a time slot before scheduling a lesson?

Yes, before scheduling a lesson, Omniscol checks if the time slot is free for teachers, rooms, and students.

Does Omniscol detect errors after scheduling a lesson?

Yes, after scheduling, the system flags potential conflicts: double booking of a teacher or room, overlap with another lesson, group imbalance, or missing room or teacher assignment.

How long does it take to set up an account?

Very little! Omniscol allows bulk data import via copy-paste from Excel or any other spreadsheet. Many shortcuts also enable duplicating all or part of the data, with on-the-fly transformation to adapt the information to your organization.

Can teachers enter their availabilities themselves?

Yes, Omniscol offers an online module allowing teachers to directly enter their availabilities before the schedule is created.

How can timetable data be retrieved?

Omniscol offers several export options: * Office formats: Excel, PDF. * API access: Over 200 endpoints, with webhooks to automatically retrieve real-time updates. * Access level: Core provides access to essential data, Premium offers full and advanced access.

How can timetables be shared with teachers and students?

Omniscol offers multiple sharing options: dynamic display on a digital board, export in PDF or Excel, online consultation via a responsive web page, and synchronization with external calendars via iCal. Of course, users can simply log in to the application if you grant them access, in which case they will only see the data relevant to them!

How does Omniscol's artificial intelligence work?

Omniscol uses AI to automatically generate an optimized schedule based on defined constraints and preferences. It also uses AI to detect conflicts, misconfigurations, or intelligently import your data.

Is the automatic scheduling AI mandatory?

No, users can choose to automatically generate the schedule or build it entirely manually. Omniscol then quickly and clearly indicates conflicts on each slot or resource. You may override a constraint manually if necessary.

What are Omniscol's pricing plans?

Omniscol offers an annual pricing plan tailored to each institution's needs. After an initial contact, we can assess the price based on the Core or Premium license and the size of your institution.

What are the differences between Omniscol Core and Premium?

Omniscol Core provides an advanced timetable generator and essential tools for school management. Omniscol Premium includes all Core-level features, along with advanced tools and priority support, ideal for higher education.

Is there a free trial?

Yes, a demo version is available. Contact us to request an online demonstration, and we can provide you with a free trial.

Synchronization with external systems (ERP)

Premium

Synchronization with external systems: Omniscol connects to ERPs and school information systems — Aurion, Auriga, and others — to import their reference entities (instructors, student populations, rooms, resources, sites…) and send back the lessons produced by scheduling. The framework is generic: support for a new system, like extending the synchronized scope to other entities, is scoped as a project with the Omniscol team.

Omniscol interfaces with schools' external ERPs and information systems through a unified synchronization framework. Omniscol acts as the central point: it drives the imports and the exports, while the external system remains the administrative source of truth.

Synchronization with external systems is available on Premium accounts, when a connector is configured for the account. What is handled as a project is the addition of a new ERP or a new information system not yet supported, with scoping of the mapping and the flows.

Flow model

The framework covers two directions of flow:

Entities (inbound) — Omniscol can retrieve from the ERP the teachers, subjects, classrooms, classes, students and their external identifiers, depending on the connector and the configuration. The ext-id references are kept in Omniscol for matching.
Lessons (outbound) — Omniscol pushes the lessons produced by its scheduling to the ERP, with the correct ext-id references. Depending on the connector, the export can be triggered on demand, scheduled, or replayed as a full batch to catch up on divergences.

Omniscol orchestrates the configured imports and exports, keeps the external identifiers, manages the synchronization passes and exposes verification screens to reconcile the data between Omniscol and the external system.

Source and local creation rights

For each entity type (teachers, subjects, classrooms, etc.), you select the source system and indicate whether local creation and local updates remain allowed. The screen also exposes an Association button to match a local Omniscol entity with an ERP entity when both already exist.

Bridging ontologies

Each ERP has its own vocabulary (for example a "subject" in Omniscol = Unité Pédagogique in Auriga = Cours in Aurion). The framework handles the mapping: Omniscol links the concepts on one side to those on the other, so you do not have to rewrite your nomenclature.

Available connectors

Available

Aurion — connector available in production. An ERP published by the Auriga company, particularly widespread in French higher education (engineering and business schools). See integrations.aurion.
Auriga — connector available in production. Auriga the software is the full-web evolution of Aurion, by the same company. See integrations.auriga.

Directory standard

OneRoster — instead of a vendor-specific connector, Omniscol supports the international OneRoster standard (1.2 and advanced groups) to exchange a school directory with a compliant SIS, digital workspace or LMS. Importing a OneRoster directory falls under this Premium synchronization; the export side is served read-only and controlled by OAuth2 scopes. See OneRoster.

On request

Any ERP or information system exposing a documented API for the import / export actions and a working sandbox can be integrated as a project. Contact Omniscol support to scope the addition of a new connector.

Difference with systems that query Omniscol

Some systems can also consume Omniscol through the GET endpoints of the public API: in that case, Omniscol does not orchestrate an ERP synchronization, the third-party system only queries the data its token gives access to. This model is different from the synchronization orchestrated by Omniscol:

Model	Who orchestrates?	Direction	Example
Synchronization with external systems	Omniscol	Bidirectional (entities in, lessons out)	Auriga, Aurion
Partner pull	The partner	The partner performs GET calls	Third-party connector via API

The partner-pull model needs no synchronization-with-external-systems configuration: the public API and the authentication tokens are enough. See Omniscol API.

Configuration

Setting up synchronization with external systems typically requires a session with Omniscol support to:

List the objects to synchronize — users, classes, instructors, subjects, classrooms, etc.
Calibrate the ontology mapping — which ERP concept corresponds to which Omniscol concept.
Define exclusivity per entity type.
Schedule the frequency of the passes (on demand, hourly, daily, more for catching up on divergences).
Test on an ERP sandbox before going live.

Verifications and routine operations

Verification of the configured favorites or datasets, depending on the connector.
Manual triggering of a lesson export from the administration screen.
Scheduled full export when the option is configured in the export block.
Aurion XML Pivot when the Aurion connector is used.
Verification of the matches: the association screens flag the entities to pair or to correct.

How-to

Verify and trigger a synchronization

Once synchronization has been configured by Omniscol support, routine operations are done from the administration screen: verify the favorites/datasets, pair the entities, trigger a one-off export, download the Aurion pivot when available, or purge the export state in case of a switchover.
In the system configuration, use the Verify buttons of the configured favorites or datasets. Omniscol retrieves the connector's data and reports configuration or format errors when the connector returns them.
To push the lessons immediately to the ERP without waiting for the next scheduled pass, click Trigger. Useful after an urgent change.
With Aurion, the XML Pivot button downloads a file that the ERP administrator injects manually through the ERP console when this mode is chosen.
In case of a major switchover (structure change, end of year), the Purge Omniscol button deletes on the ERP side all the lessons Omniscol exported there, to start from scratch. The action targets the selected connector and is irreversible: only to be used after agreement from support.