Use cases

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Assign or change a classroom

Very quickly find an available room that perfectly matches the lesson: suitable capacity, specialization, equipment, and of course, available! Or let the generation algorithm choose for you.

choice of a room to assign to a lesson via a list of rooms by site with names, capacities, specificities and availability, specifying potential conflicts

Find an available teacher

To assign or replace a teacher on a course, quickly find an available teacher, preferably from the same subject, or move the course thanks to the dual view class/subject teachers.

choice of a teacher to assign to a lesson via a list with names, subjects taught and availability for each teacher, specifying potential conflicts

Manage the wishes (availability) of teachers

Teachers can enter their wishes or availability on their space, or you can enter them as an administrator. Then validate the wishes, or modify them and assign them a priority.

The automatic generation system will strictly respect total unavailability and will try as much as possible to access other desires. On the graphical interface, the wishes are indicated on the teacher timetables and taken into account in the conflict calculation, when placing or moving a lesson.

  • management of teachers' wishes, on an agenda to be painted, for each slot of each day: unavailable (black), undesired (red), preferred (green)
  • import of teachers into the timetable being designed, with management of the wishes taken into account, the planned time service, the optional preferred room
  • a teacher's timetable being modified, with the teacher's availability (wishes) displayed in the background of the week planner
  • moving a lesson on a teacher's timetable, showing all possible slots (green) and those in conflict (red), notably due to unavailability (wishes)

    Move a lesson

    In two clicks, find all available slots to reschedule a lesson, and quickly know why certain slots are not available. The Omniscol software manages a very large number of constraints.

    Please note that we allow errors, but in this case, a display will warn you that a conflict has been detected, its exact reason, the impacted lessons, and that it would be good to correct this!

    moving a lesson directly on the timetable, showing all slots with possibilities in green and conflicting positions in red or orange

    Manage groups

    A group is a subdivision of the class, so it is a subset of learners.

    Several groups can be exclusive (no learner in common), which is called “division”. Sometimes groups from several classes can follow a common lesson, simultaneously.

    This can be done using “alignments” or “groups of groups”. You will have everything you need to simply manage these complex situations that we encounter for language courses or options: thus improving the pedagogy for your learners!

    • assign a group to a lesson
    • group alignement
    • class division by groups

      Manage human resources

      Omniscol calculates the hours actually taught by teachers, over the time period of your choice. Your school can thus report the information to the ministry or establish an appropriate payslip.

      • statistical dashboard of teachers, for an arbitrary period, with table and chart
      • statistical dashboard of the teachers, listing for each one their hours and number of lessons taught, their overtime and cancelled hours

        Create a Complex Lesson

        You can easily create a lesson on alternating weeks (week A/B or more), combine lessons, create tandems (two groups of the class which alternate on two simultaneous and successive lessons), and mix all this.

        • definition of a complex lesson with alternating A and B weeks
        • definition of a complex lesson with two concatenated courses
        • definition of a complex lesson with two lessons concatenated on one week, the second one being free

          Control the use of classrooms

          Schools encounter two classic problems: the lack of classrooms, and the inadequate use of rooms (a group of 10 learners in an amphitheater, for example).

          Omniscol offers you statistics panels allowing you to monitor and optimize the use of the rooms. The result: huge savings!

          • school classroom statistics dashboard with charts
          • school classroom dashboard, data table with advance statistics of number of lessons and students

            Display lessons in the lobby

            Omniscol offers you a generator of billboards, in the form of dynamic, fully customizable web pages, which you can display on a screen at the entrance to the school, a particular campus, a room, etc.

            • display panel for school lobby
            • school notice board configuration

              Integrate with the school intranet

              Omniscol is a secure but open system, with many APIs to interface the software with your information system, and in particular your intranet. You can thus retrieve on the fly lesson times or even absent teachers and canceled lessons, and display all this on the learners’ spaces.

              token generation module for real-time data sharing via REST and Json API

              Import and export massive data

              At Omniscol, we know that the use of Excel files in schools is very common. This is why it is possible to import and export data by simply copying from any spreadsheet (Excel, Google Sheet, Numbers, Calc, etc.).

              Click on the grid-shaped button found everywhere, and simply adjust the columns in the order that suits you, before copying and pasting from or to your spreadsheet. This concerns users, subjects, vacations, classrooms, statistics, grids, and lists of lessons…

              You can even import a complete list of lessons, the software guesses the grid and cross-checks with the data already entered for your school, before offering to complete it with the missing ones!

              • massive import of school data, e.g. users, by copying and pasting from spreadsheets (Excel, Google sheet, Numbers, etc.)
              • massive import of a complete timetable by copying and pasting from a spreadsheet (Excel, Google sheet, Numbers, etc.)

                Communicate timetables to teachers and learners

                Omniscol allows you to open connections for teachers and learners, so that they can directly see their schedules live, and they can also declare their absences. The Omniscol space is then adapted to these users to show only the essentials. For learners, it is even possible to limit the number of weeks in the future that they can consult.

                Another possibility: communicate the links or iCal files to integrate the schedules into Outlook, Google Calendar or even the MacOS/iOS Calendar. Or simply, the old fashioned way: print the timetables, or generate a PDF or an Excel file.

                For teachers, you can otherwise communicate a unique and temporary web page sharing link: no need to create a login/password anymore! Ideal for quickly communicating with a teacher during the development of his schedule.

                • exclusive web display of a teacher's timetable, via a single link
                • unique link generation panel for sharing via iCal, web page or Json data format (API)
                • printing a schedule
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