Step 8 — Publishing (activating) a timetable

⚠ A step that is often forgotten: a generated timetable is not published automatically. Until it is published, it is a draft — visible only in the Timetable management module, by administrators.

Only after publication does the timetable appear in the Timetable module consulted by all authorised users.

How to publish

On the home page of the Timetable management module:

1. Select the relevant school year in the timeline at the top. By default, the current school year is displayed. If you are preparing the next school year, click the right arrow of the timeline to switch to year N+1 — otherwise you will be trying to publish on the weeks of the current year, where the weeks are already assigned to the current timetable. See Timeline and time navigation for the general concept.
2. Click Timetable allocation (Timetable allocation).
3. A grid appears: timetables as rows, weeks as columns.
4. For each timetable, select the weeks where it applies (click or drag on the strip of weeks). The Add period button adds an extra range for a timetable.
5. Save with Save.

Standard account: one timetable per week

With a standard account, only one publication per week is allowed. If you want to publish two different timetables, they must cover disjoint ranges (semester 1 vs semester 2, for example).

Calendar timetable: binary publication

A timetable in calendar mode is not published by week ranges (its lessons are already individually dated). Publication is binary — the timetable is either published, or it is not.

Weekly / cyclic timetable: publication by ranges

For weekly and cyclic timetables, you add one or more publication ranges, then save. Pending changes appear hatched for additions and translucent for removals.

Alternating weeks: which lessons on which dates

When a timetable with alternating weeks goes live, each real week keeps only the lesson whose rank in the cycle matches the week count. Holidays can shift this count: the timeline strip of the school year screen lets you force the points where it restarts at week A, so that the right alternating lessons are kept on each date.

Assigning students after publication

Once the timetable is published for the current school year, you can assign students to their classes and groups:

1. Students module.
2. Select the students concerned.
3. Assign to a class.

Students will only see their personalised timetable once this assignment is done — and after switching the current year if you are preparing the next one.