Visualize, duplicate, reorganize a timetable

A school often has several timetables at different stages: the active timetable for the current year, a draft for the next school year, a test scenario to explore a reorganization. This page summarizes how to manage these multiple versions without confusion, and what the Visualize and Reorganize screens are for once a timetable has been generated.

View the list of timetables

The Timetable management module opens on the list of the account's timetables: active ones and drafts. For each timetable, you see:

• its label (Year 2026-2027, Draft school year 2027, Scenario Grade 6/Grade 7 merger),
• its status (published or unpublished),
• the range of weeks over which it is published (where applicable),
• quick statistics (number of classes, number of courses, number of teachers).

The available actions include opening, duplicating or deleting a timetable. Deletion is disabled on a published timetable.

Visualize a generated timetable

The Visualize button opens the timetable in read-only mode: you look at the final timetable without being able to modify it. It is the screen of choice to proofread before publication, check a week or a sequence of lessons, show the timetable without giving access to the editing functions, export or share.

Risk-free inspection

The screen uses the usual timetable display engine, but in a safe mode: no moving lessons, no saving, no accidental correction. You will find the display filters, the day selector, the various display modes (grid, list, table, schedule overview, day, month, side-by-side — detailed in Timetable display) and the quick closing of several calendars open side by side.

Alternating weeks and variants

This is particularly useful when the timetable uses alternating weeks: you display the All weeks view, then the variants one by one via the dedicated tabs (A/B, 1/2, etc.). It is often the simplest way to check that a recurring timetable is consistent across all its variants, without the noise of the editing tools.

Share in read-only mode

From this screen, you open the sharing function: you distribute the complete theoretical schedule in read-only mode to a third party (external partner, management, site manager), via a web link, without opening access to the Omniscol account. For a calendar-type timetable, an iCal link is also available. Details in Share a timetable via a public link.

Export (PDF, Excel, printing)

The Visualize screen is the natural place to produce a file from the displayed timetable:

• Export data in PDF format to generate a PDF,
• Export data in Excel format to export to Excel / XLSX,
• Print for printing.

For class and teacher timetables, this is generally the most direct way to produce a clean document to hand over.

Quickly reorganize a finalized timetable

The Reorganize button opens the same timetable in quick edit mode. The idea is not to redo the whole construction of the timetable, but to quickly correct marginal cases on an already completed schedule.

Typical cases:

• move a lesson that has already been generated,
• change a room, a time slot or a one-off assignment,
• add an isolated lesson,
• correct a few residual conflicts without going back through the whole hours distribution → generation chain.

On this screen, you will find the grid, the filters, the panel of available time slots, the Add button and the Save button to save the changes.

If the change becomes structural (classes, groups, subjects, hourly volumes, global constraints), go back instead to the timetable construction steps, or duplicate the timetable to work on a draft.

Duplicate a timetable

Three typical cases:

• Prepare the next year from the active timetable — see Preparing the next school year.
• Create a test scenario from the active timetable to explore a structural change without risk (merging classes, reorganizing sites, adding a new track).
• Start again from an old timetable kept in the account — reuse a structure from a past year as the basis for a new one.

The Duplicate action opens a dialog. The copy created is always an unpublished draft: it only becomes active when you explicitly publish it. The dialog shows a tree of checkboxes all checked by default: leaving everything checked produces an identical copy; unchecking a box removes the corresponding element from the copy.

Choose what is carried over

The tree follows the structure of the timetable; uncheck a branch to rebuild it from scratch:

• Sites — with their rooms and their resources. Unchecking the sites also removes the rooms and resources carried by the lessons and the lesson placements: the copy then starts from a grid where everything has to be placed again.
• Teachers — the timetable's pool of teachers. Unchecking the pool also removes the teacher-class-subject assignments and the teachers carried by the lessons.
• Classes — with their groups, their availability, their incompatibilities and the hours distribution. Each sub-branch can be unchecked separately: groups, class availability, incompatibilities, or the lesson details (groups, rooms, resources, modality, comment, positions…).
• Lesson positions — unchecked on its own, the copy keeps the whole structure but the grid is empty: this is the clean way to clone a preparation in order to rerun a generation from scratch.

Dependencies are applied automatically: you cannot keep a room on a lesson while removing all the sites, for example. And whatever level of detail is unchecked, Omniscol cleans up references that have become orphaned — a class that pointed to a removed site, for example.

Convert the timetable type

Reorganize a school in Omniscol

For a structural reorganization (moving from an organization based on traditional classes to a group-based mode, merging year levels, opening a new site), work on a dedicated draft timetable:

1. Duplicate the active timetable to Reorganization scenario 2027-2028.
2. Modify the structure (classes, groups, sites) in the draft.
3. Run the diagnostic and the generation to measure feasibility.
4. Iterate without touching the production account.
5. When the scenario is validated, you can switch it to publication.

The advantage: as long as the scenario remains a draft, end users (student, teacher) see nothing. Only administrators have access to the draft.

Delete an unneeded draft

An unpublished timetable can be deleted from the list. To keep a record before deletion, first open the timetable then export it to JSON via . Details in Automatic generation.

A published timetable should not be deleted directly: first remove its publication in the timetable allocation grid if you really need to take it out of operation.