Managing students

The Students screen lists the users who hold the student role. Depending on the school's context, they are also called pupils or learners.

This screen is used to create the accounts, track their status and manage their placements in classes and groups, school year by school year.

Record fields

A student record contains the common fields of a user:

• first name, last name and gender;
• date of birth;
• email and phone;
• external identifier / registration number;
• login;
• comment.

Legal guardians, supporting documents and parent notifications are not fields of this record.

Placements in classes and groups

Teaching assignments are managed in the student's placement tab. Among other things, a placement indicates:

• the main class;
• the school year concerned;
• the start and end dates if the placement does not cover the whole year;
• the groups attended, week by week if necessary;
• any overlaps to correct.

A student can have several placements over the course of a school year, for example after a class change, a partial curriculum or a partial grade repetition.

Bulk actions

By selecting students in the main list, you can assign them to a class with Assign to a class or to groups with Groups (if they belong to the same class), invite them, set a password for them, send them a message, deactivate them when they leave the school or delete them permanently. You can filter them beforehand, in particular by assigned class.

The Import data button opens a spreadsheet-like grid: you add or correct several students at once, and export the list (CSV, Excel, PDF). For each school year, two of its columns are read-only, intended for export only:

• Classes: the class or classes where the student is placed for the current year and the following ones;
• Groups: the groups attended for the current year and the following ones.

Grade repetitions and off-curriculum paths

A partial grade repetition — a student who takes lessons spread across two levels — is handled by placing the student in both classes concerned over the same period: their timetable then combines the lessons of both classes. Omniscol does not check for time overlaps between them; it is up to you to verify them.