Substitution policies

A substitution policy covers several lessons affected by the same teacher absence. It saves you from picking a substitute lesson by lesson when a simple rule is enough.

Access

On the row of a teacher absence, open Substitute management.

The panel shows the lessons affected by the absence and the substitution rules already saved. Lessons without a substitute remain marked as affected by the absence of the regular teacher.

Two levels of rules

One-off substitution

On a specific lesson, Assign a substitute lets you pick a substitute for that lesson only. This assignment takes priority over long-term policies.

Long-term policy

In the Long-term substituting assignments section of the panel, the Assign a substitute button creates a substitution rule. For each rule, you fill in:

• the substitute;
• a start date and an end date for the rule's validity;
• time slots if the rule does not apply to the whole day;
• optionally subjects;
• optionally classes;
• an internal comment.

Several rules can coexist. They apply in the order displayed; reorder them by drag and drop if the priority changes.

Reading the panel

The list of lessons shows which substitute covers each of them. If a rule matches none of the absence's lessons, the panel displays a warning on that rule: fix the dates, time slots, subjects or classes.

Typical case: splitting a long absence

For an absence lasting several weeks:

1. Create a first rule with the main substitute, without any subject or class filter.
2. Add a second, more targeted rule, for example limited to one subject or one time slot.
3. Place the most specific rule before the general rule if it must take precedence.