How does Omniscol work?

Omniscol automatically generates an optimized schedule while considering the institution’s constraints (teacher availability, rooms, classes, etc.). It also offers full manual management with a multi-filter view (by class, teacher, room) and different display modes (weekly, monthly).

Can a schedule be modified after creation?

Yes, it is possible to make occasional changes after the initial generation. Updates can be made manually with checks to avoid conflicts.

Why is Omniscol the best scheduling software?

100% online : Accessible anywhere, no installation required. Ultra-powerful generator : Quickly creates optimized timetables. Intuitive user experience : Smooth, fast, and ergonomic interface. Total flexibility : Suitable for all types of timetables (weekly, cycle, calendar). Excellent constraint management : Automatic conflict detection and resolution. Full internationalization : Available in multiple languages. Advanced export and API capabilities : Data accessible and usable in real time. Online availability collection : Saves time in scheduling. Responsive support and expert guidance : Fast and efficient assistance for users.

For which institutions is Omniscol suitable?

Omniscol is suitable for primary schools, secondary schools, high schools, higher education institutions, and adult training centers. Any institution that operates with timetables, subjects, teachers and student groups.

Is Omniscol suitable for all types of timetables?

Yes, Omniscol supports three main types of timetables: * Weekly: based on a repeated week pattern (common in K-12 and sometimes in higher education). * Cycle: timetable over an arbitrary number of days (used in North America). * Calendar: scheduling courses on specific dates without repetition (common in higher education). All these models can be generated automatically.

Is Omniscol compatible with our existing system?

Yes, it has APIs and import/export formats to integrate with other software.

Does Omniscol work on tablets or mobile devices?

Yes, Omniscol is a 100% SaaS solution accessible from any device with a web browser.

Can Omniscol manage complex timetables?

Yes, the software is designed to adapt to the most complex constraints, including advanced group management, lesson hour concatenation, class alignment, and multiple availability of teachers and rooms.

What types of constraints can be configured?

Teacher availability, fixed or flexible rooms, priorities, alignments, concatenation, specific days, variable lesson duration, etc.

How does Omniscol optimize a timetable?

The algorithm minimizes timetable gaps, balances the workload of teachers and students, distributes subjects evenly, and respects the institution's preferences.

Can Omniscol check the validity of a time slot before scheduling a lesson?

Yes, before scheduling a lesson, Omniscol checks if the time slot is free for teachers, rooms, and students.

Does Omniscol detect errors after scheduling a lesson?

Yes, after scheduling, the system flags potential conflicts: double booking of a teacher or room, overlap with another lesson, group imbalance, or missing room or teacher assignment.

How long does it take to set up an account?

Very little! Omniscol allows bulk data import via copy-paste from Excel or any other spreadsheet. Many shortcuts also enable duplicating all or part of the data, with on-the-fly transformation to adapt the information to your organization.

Can teachers enter their availabilities themselves?

Yes, Omniscol offers an online module allowing teachers to directly enter their availabilities before the schedule is created.

How can timetable data be retrieved?

Omniscol offers several export options: * Office formats: Excel, PDF. * API access: Over 200 endpoints, with webhooks to automatically retrieve real-time updates. * Access level: Core provides access to essential data, Premium offers full and advanced access.

How can timetables be shared with teachers and students?

Omniscol offers multiple sharing options: dynamic display on a digital board, export in PDF or Excel, online consultation via a responsive web page, and synchronization with external calendars via iCal. Of course, users can simply log in to the application if you grant them access, in which case they will only see the data relevant to them!

How does Omniscol's artificial intelligence work?

Omniscol uses AI to automatically generate an optimized schedule based on defined constraints and preferences. It also uses AI to detect conflicts, misconfigurations, or intelligently import your data.

Is the automatic scheduling AI mandatory?

No, users can choose to automatically generate the schedule or build it entirely manually. Omniscol then quickly and clearly indicates conflicts on each slot or resource. You may override a constraint manually if necessary.

What are Omniscol's pricing plans?

Omniscol offers an annual pricing plan tailored to each institution's needs. After an initial contact, we can assess the price based on the Core or Premium license and the size of your institution.

What are the differences between Omniscol Core and Premium?

Omniscol Core provides an advanced timetable generator and essential tools for school management. Omniscol Premium includes all Core-level features, along with advanced tools and priority support, ideal for higher education.

Is there a free trial?

Yes, a demo version is available. Contact us to request an online demonstration, and we can provide you with a free trial.

Higher education specifics — overview

Higher education, continuing education and training centers have constraints that differ widely from primary and secondary schools. This section gathers the pages that cover these specifics.

Typical characteristics

Calendar mode rather than weekly — teaching is rarely recurring all year long; lessons tend to be dated one by one.
Many external instructors — adjuncts, visiting professors, experts. See External instructors.
Parallel cohorts rather than single classes — a master's program can have several tracks that share some courses, with specializations in common but projects of their own.
Co-teaching is common (teacher pairs, dual expertise).
Multi-room exams (split lecture halls). See Multi-room exams.
Videoconference links per course (hybrid courses, partial remote learning). See Videoconference links per course.
Students repeating a year or off-track students to manage.

Configuration recommendations

Premium account — it includes calendar mode, dated availability, multiple active timetables and one-off events (thesis defenses, juries, open days). The remote / hybrid qualification of lessons — their modality — is also part of it; the videoconference link by itself is available on all accounts.
Calendar mode for the main timetable or timetables, essential in most higher education cases.
Multiple active timetables in parallel if you mix recurring and one-off courses, if your institution covers several independent faculties, or if it is a group of schools.
Groups of groups for evolving groupings.
Availability entry in calendar mode — availability entered date by date by the instructors, consolidated in real time.
API + integrations with your SIS or ERP — often synchronization with external systems in business and engineering schools. It synchronizes the entities (teachers, classrooms) and the course catalog, and reports the lessons as interventions to the central system, the institution's source of truth.

Vocabulary

What higher education institutions call a curriculum, a program, a course catalog or a syllabus corresponds, on the Omniscol side, to the set of courses of a class or a program of study — each course being a typed subject, assigned to a class, with its hour volume and its constraints. Its lessons are the scheduled occurrences.

The other higher education terms refer to more generic Omniscol entities, documented in the glossary: learner and participant map to the student; instructor, adjunct, permanent teacher and expert to the teacher; cohort, session and intake to the class.

Higher education specifics — overview

Typical characteristics

Configuration recommendations

Vocabulary

Higher education use cases

See also