Managing teachers

The Teachers screen lists the users who hold the teacher role. Depending on the school's context, they are also called instructors, lecturers or trainers.

This screen is used to create the accounts, manage their information, their subjects and their availability, and view their timetable.

Record fields

A teacher record contains the common fields of a user and fields specific to teachers:

• first name, last name and gender;
• date of birth;
• email and phone;
• external identifier / registration number;
• login;
• service hours;
• subjects taught;
• external status for adjuncts or external instructors;
• availability and time constraints;
• comment.

The Timetable tab brings together the teacher's complete timetable, across all school years, with their consolidated availability in the background. It is a read-only view: teaching assignments are made in the timetables.

From the record, the Sharing button opens the sharing screen, which provides, among other things, an iCal subscription specific to the teacher, valid across all school years.

Subjects taught

The subjects attached to a teacher are used to filter or prepare assignments. They are chosen from the repository of official or custom subjects.

Availability

The Availability tab lets the administrator enter or correct a teacher's availability. Depending on the school's settings, entry is weekly, calendar-based, mixed or disabled.

The teacher can also enter their own availability from their portal if the school allows it.

Bulk actions

By selecting teachers in the main list, you can also invite them, set a password for them or send them a message, depending on the features enabled for the account. You can filter them beforehand.

The Import data button opens a spreadsheet-like grid: you add, correct or delete several teachers at once, and export the list. Two of its columns are read-only, intended for export only:

• Availability: rendered as text, exactly as it was recorded;
• Classes: those where the teacher has lessons, consolidated from the active timetables of the current year.