Set up the school account

When your Omniscol account is created, the home screen guides you step by step. Follow the suggested order: it is the smoothest path. This page recaps the sequence from right to left in the Administration menu (the less often an entry is used, the further right it sits).

Step 1 — Settings

The Settings module contains the entire account configuration. Many values are pre-filled according to your school's country, based on the local practices observed by Omniscol — you usually have only a few things to adjust.

Check these first:

• School name — displayed on the login page.
• Class levels (Grade 6, Grade 7, Year 1, Year 2…) — they serve as a reference everywhere. Adapt them to your own nomenclature.
• Teacher availability entry mode — weekly, calendar (on Premium accounts), calendar + weekly (on Premium accounts), or disabled.
• Timetable visibility restriction for students — how many weeks in advance students can see their timetable (useful for delaying the release of a timetable that is not yet final).
• Login identifier — the format used to generate logins automatically (prenom.nom, nom.prenom, registration number…).
• First day of the week — important for countries where the week starts on Sunday (Arab countries, Israel).
• Alternate weeks (for weekly timetables) — A/B, 1/2 (that is, a display mode using letters or numbers), or disabled.
• School logo — displayed instead of the Omniscol logo on the login page and in the top banner.

For details, see General settings.

Step 2 — School year

Before you can publish a timetable, you must have at least one school year declared in School years.

Fill in:

• Name — by convention, the dates: "2025-2026".
• Start and end dates.
• Holidays — either by copy-pasting from a spreadsheet, by importing the pre-filled dates for your country (offered at creation), or manually.
• Current year — designate the year currently in use. It is the one shown by default and the only one published.

See School year and holidays.

Step 3 — Subjects

If Omniscol already pre-fills a base of common subjects for your country, you may not need to do anything. Otherwise, or for the disciplines specific to your school:

• Create custom subjects in Create.
• Define the course types (for example lesson, workshop, exam, lecture) in Create if your teaching nomenclature uses them.
• Optional: configure subject families to group related subjects.

⚠ Mind the spelling of custom subjects: Omniscol makes an internal copy when a subject is assigned to a timetable, and a later correction does not propagate to timetables already configured in the past (only to current, future and unpublished timetables).

Step 4 — Users

This is where you create teachers, students and administrators. See Inviting and activating your users for the details.

At the end of this step, you will be able to create your first timetable. Then follow Overview of the Timetable management module.