How does Omniscol work?

Omniscol automatically generates an optimized schedule while considering the institution’s constraints (teacher availability, rooms, classes, etc.). It also offers full manual management with a multi-filter view (by class, teacher, room) and different display modes (weekly, monthly).

Can a schedule be modified after creation?

Yes, it is possible to make occasional changes after the initial generation. Updates can be made manually with checks to avoid conflicts.

Why is Omniscol the best scheduling software?

100% online : Accessible anywhere, no installation required. Ultra-powerful generator : Quickly creates optimized timetables. Intuitive user experience : Smooth, fast, and ergonomic interface. Total flexibility : Suitable for all types of timetables (weekly, cycle, calendar). Excellent constraint management : Automatic conflict detection and resolution. Full internationalization : Available in multiple languages. Advanced export and API capabilities : Data accessible and usable in real time. Online availability collection : Saves time in scheduling. Responsive support and expert guidance : Fast and efficient assistance for users.

For which institutions is Omniscol suitable?

Omniscol is suitable for primary schools, secondary schools, high schools, higher education institutions, and adult training centers. Any institution that operates with timetables, subjects, teachers and student groups.

Is Omniscol suitable for all types of timetables?

Yes, Omniscol supports three main types of timetables: * Weekly: based on a repeated week pattern (common in K-12 and sometimes in higher education). * Cycle: timetable over an arbitrary number of days (used in North America). * Calendar: scheduling courses on specific dates without repetition (common in higher education). All these models can be generated automatically.

Is Omniscol compatible with our existing system?

Yes, it has APIs and import/export formats to integrate with other software.

Does Omniscol work on tablets or mobile devices?

Yes, Omniscol is a 100% SaaS solution accessible from any device with a web browser.

Can Omniscol manage complex timetables?

Yes, the software is designed to adapt to the most complex constraints, including advanced group management, lesson hour concatenation, class alignment, and multiple availability of teachers and rooms.

What types of constraints can be configured?

Teacher availability, fixed or flexible rooms, priorities, alignments, concatenation, specific days, variable lesson duration, etc.

How does Omniscol optimize a timetable?

The algorithm minimizes timetable gaps, balances the workload of teachers and students, distributes subjects evenly, and respects the institution's preferences.

Can Omniscol check the validity of a time slot before scheduling a lesson?

Yes, before scheduling a lesson, Omniscol checks if the time slot is free for teachers, rooms, and students.

Does Omniscol detect errors after scheduling a lesson?

Yes, after scheduling, the system flags potential conflicts: double booking of a teacher or room, overlap with another lesson, group imbalance, or missing room or teacher assignment.

How long does it take to set up an account?

Very little! Omniscol allows bulk data import via copy-paste from Excel or any other spreadsheet. Many shortcuts also enable duplicating all or part of the data, with on-the-fly transformation to adapt the information to your organization.

Can teachers enter their availabilities themselves?

Yes, Omniscol offers an online module allowing teachers to directly enter their availabilities before the schedule is created.

How can timetable data be retrieved?

Omniscol offers several export options: * Office formats: Excel, PDF. * API access: Over 200 endpoints, with webhooks to automatically retrieve real-time updates. * Access level: Core provides access to essential data, Premium offers full and advanced access.

How can timetables be shared with teachers and students?

Omniscol offers multiple sharing options: dynamic display on a digital board, export in PDF or Excel, online consultation via a responsive web page, and synchronization with external calendars via iCal. Of course, users can simply log in to the application if you grant them access, in which case they will only see the data relevant to them!

How does Omniscol's artificial intelligence work?

Omniscol uses AI to automatically generate an optimized schedule based on defined constraints and preferences. It also uses AI to detect conflicts, misconfigurations, or intelligently import your data.

Is the automatic scheduling AI mandatory?

No, users can choose to automatically generate the schedule or build it entirely manually. Omniscol then quickly and clearly indicates conflicts on each slot or resource. You may override a constraint manually if necessary.

What are Omniscol's pricing plans?

Omniscol offers an annual pricing plan tailored to each institution's needs. After an initial contact, we can assess the price based on the Core or Premium license and the size of your institution.

What are the differences between Omniscol Core and Premium?

Omniscol Core provides an advanced timetable generator and essential tools for school management. Omniscol Premium includes all Core-level features, along with advanced tools and priority support, ideal for higher education.

Is there a free trial?

Yes, a demo version is available. Contact us to request an online demonstration, and we can provide you with a free trial.

Managing subjects (official and custom)

The Subjects screen manages the school's custom subjects and, if the shared repository is active, lets you search the official subjects of the configured country.

Common and custom subjects

Common subjects come from the Omniscol repository for the school's country. They can be searched and added when this repository is not disabled.
Custom subjects belong to the school. They cover local titles, modules, electives or units that are not in the shared repository.

Fields of a custom subject

Field	Required?	Purpose
code	Yes	Short code for the subject, paired with the name (which can be long, especially in higher education). Often an official reference — for example the subject codes of ministries of education (France, Italy) — usually in capitals and/or digits.
name	Yes	Full label of the subject, displayed in lesson selectors, on the timetable and in exports.
short name	No	Abbreviated label for display on the timetable, shorter than the full name.
parent subject	No	Attaches the subject to another subject to build a subject hierarchy.
family	No	Groups subjects together. The selector offers the default families of the country's repository and the account's own families.
color	No	Color for visual identification. At creation, you choose from a palette of shades that are readable on screen; otherwise, a color is computed automatically from the name.

The code and the name are both requested at creation. Avoid changing the code once it is used as a reference in your imports, exports or exchanges with an external system.

Bulk creation and modification

The button opens bulk creation and modification of custom subjects: enter or replace several subjects in a single operation, in a spreadsheet-like grid. Deleting a row from the grid and confirming removes the corresponding subject from the catalog: the grid replaces the whole set of custom subjects with its content. In this grid, the color field accepts any hexadecimal value, without the palette of shades offered at creation — at the risk of a less readable display.

A custom subject can be deleted even if it was used in past or published timetables. You can therefore clean up the subject catalog from one year to the next without touching those timetables: each class keeps a local copy of the subject's label (name, short name, code), and the timetable keeps the color that was assigned to it. The subject therefore continues to be displayed after its deletion from the catalog. See Complete data model for the local-copy principle.

Subject synchronization: on an account connected to an external system, subjects and lesson types are automatically matched with the school's ERP or information system.

If synchronization with an external system is configured, Synchronize opens the matching with that system. See Synchronization with external systems.

Lesson types

The same screen also displays the simple list of lesson types. See Types of course.

Lesson types can also be synchronized from an external system: Synchronize opens the matching. See Synchronization with external systems.

How-to

Adding a subject

Open Subjects.
For a common subject, use the repository search if it is available.
For a subject specific to the school, click Create with Create.
Fill in the code and the name, both required, then complete the short name, the family, the parent subject or the color if necessary.
Save. The subject becomes available in lesson selectors and teacher records.