A five-minute guided tour

This guided tour takes you through the main Omniscol modules in a few minutes. If you are discovering the software, this is the right place to start.

The module menu on the left

On the left of every screen, a vertical menu lists the modules available for your role. From top to bottom, in order of daily use:

1. Home (the icon) — a getting-started guide as long as no timetable is published yet, otherwise a personalized home screen.
2. Timetable — your main day-to-day view.
3. Dashboard — statistics.
4. Absence management — managing absences and substitutions.
5. Timetable management — creating and structuring timetables.
6. Administration — users, subjects, settings.

Depending on your contract, other modules may appear, for example Staffing (task and supervision grids, for student supervision teams).

The timeline

At the top of most screens, a timeline (by week or by month) represents the school year. It lets you navigate through time and see at a glance the periods where timetables are published (colored weeks) and the holidays (grayed-out weeks). This timeline is rich in options and uses. It can switch to a month or year view (or even, explicitly, a date-to-date view). In timetable management, it is colored according to the published timetables — the gaps are the white weeks. When a calendar-type timetable is displayed, light-blue markers at the top indicate where lessons are located on the schedule overviews shown on screen.

The ◀ and ▶︎ arrows at either end switch between school years.

Follow the guide!

Welcome to Omniscol. This overview introduces the software's modules and how they fit together.

1. The help button at the top right opens this help at any time, on any screen. It knows which screen you are on and suggests the most relevant page. Next to it, the legend button displays a description of the elements on screen.

2. Home ( icon): until you have published your first timetable, this module guides you step by step. Follow the steps, tick the boxes, and come back whenever you like.

3. Timetable: day-to-day consultation. All the filters (class, teacher, room, group, subject, student). Several display modes: standard grid, list, spreadsheet-style table, schedule overview, hourly schedule, day, month and side-by-side. A schedule overview only appears once a first timetable containing positioned lessons has been published.

4. Dashboard: statistics for the actual (operational) timetable. Hours per teacher, per class, per room, per subject. Filterable by period. Exportable to CSV and Excel. An API with even more detail.

5. Absences: centralized management. Declarations by teachers or students (with administrative validation), or entered directly by the administration. Assignment of substitutes to absent teachers. Class absence (work placement, school trip...).

6. Timetable management: creating the timetables themselves. Sites, classes, groups, teachers, subjects, lessons. Automatic generation or manual positioning. Publication, so that a theoretical timetable becomes operational.

7. Staffing (if the module is enabled): the scheduling of supervisors. Defining tasks and their specifics, assigning staff. A duty sheet ready to hand out.

8. Administration: users, subjects, school years, settings, import/export. Mostly used when the account starts out.

What's next

• To set up your account from scratch: First login.
• To understand the core concepts (class, group, division, alignment, etc.): Core concepts.
• To create your first timetable: Overview of the Timetable management module.
• To see how Omniscol integrates with your IT systems: Integrations overview.