Print and share

Every timetable you can view in the Timetable module can be printed or shared in several formats. The choice depends on the recipient: paper for offline use, PDF for distribution by email, iCal for an electronic calendar, web link for direct viewing. For a numeric analysis of volumes in a spreadsheet, the Dashboard aggregates the hours and exports them as CSV / XLSX.

Print

The Print button (at the top of the view) opens the print preview with a layout optimized for paper:

• lessons are hollowed out: Omniscol prints only their colored outline on a white background, saving ink while keeping the visual color cue,
• margins, orientation and size are adjusted to the A4 / Letter format,
• the header shows the school name, the label of the timetable being viewed (student, class, room…) and the date range.

The preview relies on the browser's print system — so everything it can do (native PDF export, printer selection, double-sided printing, etc.) is available.

Export as PDF

Omniscol provides dedicated PDF export buttons that lay a timetable out cleanly. The most complete one is in the Visualize screen of Timetable management (see Visualize, duplicate, reorganize). The table view of a timetable (see Timetable display) also offers a PDF export, alongside CSV and Excel.

Failing that, on most modern browsers, the print dialog can produce a PDF (Microsoft Print to PDF, Save as PDF, Print to File).

Good practice: use the PDF for one-off communications (sending a weekly timetable to a parent, for example) and the share link for recurring communications (the PDF is frozen, the link follows changes).

Analyze in a spreadsheet (CSV / XLSX)

Two paths lead to the spreadsheet. From the viewing screen, switch the timetable view to a table (see Timetable display): this spreadsheet-style rendering can be printed, copy-pasted and exported directly as CSV, Excel / XLSX or PDF. For an aggregated analysis of volumes, go through the Dashboard, which computes the hours per teacher, per subject, per class or per room over the chosen period and offers the same export as CSV (universal) or XLSX (preformatted for Excel).

Typical uses of this spreadsheet export:

• counting the hours delivered per teacher, per subject, per class;
• feeding an external HR tool (payroll, working-time tracking);
• spotting gaps between planned and delivered service hours.

See Using tables and charts and Teacher statistics.

To retrieve the lessons themselves in machine format, sharing offers a JSON (API) representation; see Share a timetable via a public link.

Export as iCal

To share a timetable dynamically with an electronic calendar (Google Calendar, Apple Calendar, Outlook), use the iCal subscription rather than a one-off export. The recipient sees changes continuously. See iCal — subscription and dynamic link.

The sharing window also displays a ready-to-scan QR code: the recipient points their phone at the computer screen to subscribe to the calendar without typing an address.

If you still want a frozen .ics file for archiving, the one-off export is also available from the sharing window.

Filter before exporting

Exports honor the active filters of the current view: if you have filtered on a specific class or date range, the export will contain only that scope. For a broader export (the whole year, all classes), adjust the filters accordingly before launching the export.