Step 3 — Assigning teachers

On the Teachers tab, you indicate which teachers are involved in this timetable — as opposed to those simply declared at school level.

Assigning

Click Assign teachers. The list of available teachers is displayed. Select the relevant ones.

You can assign in batches: start with the teachers already definitively hired, then add new ones as recruitment progresses.

Virtual teachers

The Virtual button creates a virtual teacher to temporarily represent a position to be filled. Convenient for preparing the start of the school year without waiting for recruitment to be finalized.

A icon appears next to the name. When recruitment is finalized, the Transform button at the end of the row turns the virtual teacher into a real one: choose the real teacher from the list, and all its references switch over to them — the subject assignments in the classes as well as all the lessons. The virtual teacher then disappears for good. The action is irreversible.

Permanently replacing a teacher

The same Transform button also applies to a real teacher: it transfers all of their courses to another teacher from the list — already assigned to this timetable or simply declared at school level — then removes the original teacher from the timetable.

This is the permanent replacement gesture, useful when a planned teacher drops out, is transferred or has to give up their courses: all lessons and assignments move to the replacement in a single operation. The action is irreversible.

Availability

If you have enabled availability entry via the Teachers' availability setting (see Teacher availability), this is where you check and validate the availability entered by teachers.

You can also:

• edit the service hours (number of planned weekly hours, carried over into new timetables),
• assign a preferred classroom (used as a priority by the solver for the teacher's lessons, unless the class has its own dedicated classroom).

School level vs timetable level

Important: the teacher record at school level carries the identifying information (name, e-mail, login) and remains stable. The teacher record at timetable level carries the information tied to this timetable (availability, preferred classroom, service hours).

Consequence: if you correct a teacher's name in Teachers after a timetable has been created, the timetable keeps the historical name. This is a deliberate choice for traceability, but it assumes the name is spelled correctly when the timetable is created.

External teachers (adjuncts)

For external teachers, see the glossary. They are created like ordinary teachers.

For visiting professors who contribute occasionally (one or two lessons), you can, depending on the case:

• add them as a co-teacher on a lesson (see Co-teaching),
• create a separate course for their contribution (calendar mode especially).

What next

Next step: Creating the classes and their groups.