Tracking and exporting absences

Absence tracking is available in several complementary places: the Absence management module for operational tracking, the Dashboard for aggregated statistics, and the Administration module for a student's history. The latter two views only count absences with the accepted status.

Tracking in the Absences module

Depending on the tab and the selected period, the screen shows:

• the entities absent over the period;
• the status of each request, with counters;
• the lessons affected by absences with the accepted status;
• navigation by week, month, school year or date range;
• the tabular list of absences.

For a teacher absence, substitute management (Substitute management) adds the affected lessons and the assigned substitutes.

Administrators export the displayed table with Table: entity, dates, times, subject where relevant, reason, comment and status depending on access rights — convenient for an internal report or further processing outside Omniscol.

Statistics in the Dashboard

For volumes and rates, open the Dashboard. The Students tab totals, per student and over the period, the hours, lessons and days of absence together with the corresponding absence percentage, exportable as CSV / XLSX (see Student and resource statistics).

On the teacher side, the Teachers tab reflects the effect of absences on service hours: the Canceled lessons column counts the hours removed (an absence without a substitute cancels the lesson) and Overtime the hours added. Each column shows the number of lessons involved and offers a tooltip that details them (subject, class, day and time); for a lesson canceled by an absence, the reason appears there when it has been entered. This tab can also be exported as CSV / XLSX (see Teacher statistics).

History in Administration

In the Administration module, the record of a student and that of a teacher both summarize their absences for the school year and offer their own table export — convenient for individual follow-up or for sharing (with the family for a student, with the person concerned for a teacher).

Limitations to keep in mind

• Only absences with the accepted status count in the display and the statistics; those with the pending, rejected or aborted status remain for information only.
• Reasons and comments may be hidden depending on the reader's role.