Create and share rosters

The Roster presents the tasks assigned to one person or to all staff over the selected period. It is used to distribute the schedule once the assignment work is done.

This screen is designed to give a simple answer to the question: "where do I need to be, at what time, and for which task?"

Two views

• List view: tasks sorted by day and in chronological order, with the information useful for individual reading.
• Grid view: the week as a table, with time slots as rows and days as columns.

Absences, unavailabilities and useful comments stay visible to avoid distributing an inconsistent roster. The list view displays the totals per day and per week.

Printing and export

The roster can be printed. The grid view also offers an export as a readable table, with the option to produce a PDF from the export window.

Depending on how the school is organized, the roster can be:

• printed for posting;
• exported as a PDF;
• sent by email outside Omniscol;
• viewed directly by signed-in staff;
• shared via a link when that option is used on the account.

Printing remains frequent for a student supervision team; the same screen is also used to prepare an individual PDF, to send a view to one person, or to let staff check their schedule with their own account.

Sharing and calendar

Sharing can include a web link and an iCal subscription depending on the available options. As with other share links, set an expiry date suited to the period being sent.

For individual communication, always check that the selected person is the right one before printing, exporting or sharing.

All staff or a single person

You can view one specific person or all staff. The individual view is suited to distribution to a named person; the global view is more for internal checking before distribution.