Multi-day absences

A multi-day absence is an absence declared with a start date and an end date. It covers a continuous period without creating one absence per lesson.

Omniscol then determines which lessons fall within the period. For a teacher absence, these lessons can be left without a substitute, covered by a substitution policy, or adjusted with single-lesson substitutions.

Declaring the period

From the Teachers tab of the Absence management module:

• select the teacher concerned;
• enter the start date and the end date;
• leave the whole day or specify the time slots concerned;
• choose the reason;
• add a comment if needed;
• save with Add.

Handling the affected lessons

After the declaration:

• open Substitute management;
• check the list of lessons affected by the absence;
• create one or more rules with Assign a substitute if a substitution logic repeats;
• use Assign a substitute on a particular lesson for lesson-by-lesson exceptions.

Substitution rules are the mechanism designed for long absences. A rule with no filter applies to all the lessons of the period; add a class, a subject, time slots or dates to target only a subset. To leave everything without substitution, create no rule: the lessons where the absent teacher is the only teacher are then canceled over the period.

Absence on recurring time slots

An absence that affects only certain slots of a long period — for example every Monday morning for two months — is declared once: enter a broad date range, then specify the time slots concerned (and if needed a class or a subject). Omniscol then selects, across the whole period, only the lessons that fall on those slots: there is no need to enter each occurrence.

Tracking and export

The absences table lets administrators export the displayed rows with Table. For the tracking available in the module, see Tracking and exporting absences.