Omniscol-helpcentrum

Getting started

• What is Omniscol?
• Omniscol's general philosophy
• A five-minute guided tour
• Architecture, modules and roles
• Omniscol plans and options
• Choosing the right timetable type: weekly, cyclic, calendar
• First login
• Set up the school account
• Inviting and activating your users
• Preparing your data for a mass (batch) import
• Getting-started guided tour (the 6 steps of the Home module)

Core concepts

• Data organization: subjects, teachers, classes, timetables
• Class, group, subgroup
• Class divisions
• Group alignments
• Groups of groups
• Group hierarchy: parents, children, inherited constraints
• Free groups
• Courses, lessons, course types
• Complex lessons: alternate, concatenated, associated, co-taught
• Campuses, sites, classrooms, resources, multi-room
• Time grid, time slots and durations
• Classroom specialisations
• Teacher availability and time constraints
• Time constraints: classes, subjects, groups, classrooms and grid
• School year, alternate weeks, holidays
• Timeline and time navigation
• Search and filter in lists
• Collaboration between administrators

Building a timetable (Timetable management module)

• Overview of the Timetable management module
• Prerequisites for creating a timetable
• Calendar mode — advanced options
• Availability and constraints in calendar mode
• Date windows
• Step 1 — General settings
• Step 2 — Sites, time grids, classrooms, resources
• Step 3 — Assigning teachers
• Step 4 — Creating the classes and their groups
• Step 5 — Alignments and groups of groups
• Step 6 — Distribute the hours and create the lessons
• Automatic classroom assignment
• Step 6b — Mass import of courses from a spreadsheet
• Step 7 — Automatic generation
• Step 8 — Publishing (activating) a timetable
• Multiple active timetables in parallel
• Manual placement of lessons
• Editing a lesson
• Off-grid lessons and classes
• Locking the position of a lesson
• Detecting and resolving conflicts (at generation time)
• Diagnosing a failed generation
• Visualize, duplicate, reorganize a timetable
• Preparing the next school year

Dashboard

• Overview of the Dashboard module
• Using tables and charts
• Teacher statistics
• Classroom statistics
• Subject statistics
• Class statistics
• Student and resource statistics

Everyday use (Timetable module)

• Viewing and filtering timetables
• Timetable display: grid, list, table, schedule overview, month, side-by-side
• Ad-hoc changes to a published timetable
• One-off events (outside the timetable)
• Print and share
• Share a timetable via a public link

Absences and substitutions

• Overview of the Absences module
• Declaring an absence (administrator / teacher / student)
• Substitution policies
• Single-lesson substitution
• Multi-day absences
• Class and student absences
• Tracking and exporting absences

Staffing

• Overview of the Staffing module
• Building a service grid
• Defining the tasks to cover
• Assigning staff
• Create and share rosters

Administration

• Users and roles
• Manage administrators
• Custom roles for administration
• Managing teachers
• Managing students
• Manage staff members
• Managing subjects (official and custom)
• Types of course
• School year and holidays
• General school settings
• Advanced settings and customization
• Visibility and login restrictions
• Import and export
• Backup points
• Activity log (logs)

Integrations

• Integrations overview
• iCal — subscription and dynamic link
• Omniscol API — authentication tokens
• OAuth2 / OIDC — connect a service to Omniscol
• API tweaks: endpoint overrides and hooks
• Complete data model: JSON entities, relationships and ontology
• MCP — connect an external AI agent to Omniscol
• Built-in AI assistant
• OIDC / SSO — sign-in via an identity provider
• Synchronization with external systems (ERP)
• OneRoster (1.2 and advanced groups)
• Linked accounts and shared resources

Portals

• Student portal
• Teacher portal
• Guest portal (public links)
• Public share links

Display panels

• Setting up a display panel for a lobby or a corridor
• Setting up a display panel outside a classroom
• Visual customization of display panels

Migrating from another program

• Migration from another program — Overview
• Migrating from Hyperplanning (Index Education)
• Migrating from EDT / PRONOTE (Index Education)
• Migrating from aSc Timetables
• Migrating from ADE / ADE Campus
• Migrating from a homegrown Excel spreadsheet

Higher-education specifics

• Higher education specifics — overview
• Sessions, cohorts, programs, tracks
• External instructors (adjuncts, visiting faculty)
• Doubled-up classrooms and multi-room exams
• Co-teaching and rotating instructors
• Calendar mode for non-recurring programmes
• Videoconference links per course
• Multi-site in higher education

Primary / secondary specifics (school)

• Primary and secondary specifics — overview
• Half classes and electives in class divisions
• Study halls and supervised study (primary and secondary)
• Multi-grade classes

Use-case scenarios

• Use-case scenarios — overview
• Scenarios — Timetable creation and generation
• Scenarios — Day-to-day placement and modification
• Scenarios — Multi-group, multi-room, multi-instructor
• Scenarios — Mass operations
• Scenarios — Exams and events
• Scenarios — Absences and substitutions
• Scenarios — Reporting and statistics
• Scenarios — Distribution and sharing

FAQ — frequently asked questions

• FAQ — general questions
• FAQ — Timetable creation
• FAQ — Data import
• FAQ — Generation algorithm behavior
• FAQ — Display and interface
• FAQ — higher education use cases
• FAQ — special cases and advanced configurations
• FAQ — Security and hosting
• FAQ — Pricing and licenses

Glossary

• Absence
• Alternate lessons / Weeks A-B
• API token
• Associated lessons (alternating half-groups)
• Calendar mode
• Campus
• Class
• Class division
• Classroom
• Classroom specialisation
• Co-teaching
• Concatenated lessons
• Conflict
• Course
• Cyclic timetable
• Dashboard
• Date window
• Diagnostic
• Display panel
• External teacher / Adjunct instructor
• Free group
• Grade
• Group
• Group alignment
• Group of groups
• Holidays
• iCal (calendar export)
• Incompatibility (between subjects)
• Large room (several simultaneous lessons)
• Lesson / Session
• Lesson modality
• Lesson status
• Multi-room (one lesson in several rooms)
• Publication / Activation of a timetable
• Resource
• School year
• Sharing link
• Site
• Solver / Automatic generation algorithm
• Staffing
• Student / Pupil / Learner
• Subject
• Substitution / Replacement
• Teacher / Instructor
• Teachers' availability (wishes)
• Timeline
• Timetable
• Timetable display mode
• Transverse course
• Type of course
• Weekly timetable